VAR is a registered body authorised to undertake DBS checks on behalf of all organisations. This means that we have undertaken the relevant training to be able to process applications efficiently and professionaly. All information is handled in a sensitive and confidential manner. We offer training to organisations to ensure forms are filled in correctly before they are sent to us which ensures a speedy service for all involved.
Extremely competitive price
Our DBS checks include a small administration fee which is dependant on the type of check required or the organisation asking for it. There are no hidden or extra charges for returned or reissued forms. (These charges are currently under review)
Speedy and efficient service
We don’t wait to send them out in bulk, and applications can be processed the same day if they are correctly filled in. Current turnaround time can be as little as 2 weeks.* (*Dependent on the DBS)
Simple, hassle-free sign up process
No commitment upon sign up, or minimum/maximum applications to meet. Full guidance provided every step of the way, including on eligible positions.
01709 834460 for an information pack.
What is a DBS check?
Previously known as a CRB (Criminal Records Bureau) check, a DBS (Disclosure and Barring Service) check is a record of an individual's Convictions, Cautions, Reprimands and Warnings and can also include intelligence held by the police and/or the DBS that relates to that individual and their suitability for a job position.
What happened to the CRB and ISA?
On December 1st 2012, as part of the many changes brought about by the Protection of Freedoms Act 2012, the Criminal Records Bureau (CRB) and the Independent Safeguarding Authority (ISA) merged to become the Disclosure and Barring Service (DBS).
The DBS continues to be responsible for the functions previously carried out by the CRB and ISA with the exception of the ISA Registration Scheme, which has been discontinued.
Who Needs a DBS Check?
If there is ever a safeguarding issue within your organisation and the people working or volunteering with children and/or vulnerable adults have not been adequately checked, your organisation could be held legally liable. To prevent this possibility VAR advises DBS checks are conducted on all eligible staff and volunteers within your organisation.
VAR has produced a guide to help you discover whether a position is eligible for a DBS check.
Who can ask for a DBS check?
Organisations can request that their staff, volunteers or applicants have DBS checks only if the post they are working/volunteering/applying for is exempt under the Rehabilitation of Offenders Act 1974.
Do we have to check our staff or volunteers?
VAR recommends that all eligible volunteers and workers within your organisation are DBS checked.
What types of checks are there?
There are three different levels of DBS check available:
- Standard checks
- Enhanced checks Intelligence held by the police may also be included if the Police reasonably believe it is pertinent to a recruitment decision.
- Enhanced with DBS Barred List checks
How long does a DBS check take?
Once we receive a completed DBS form at our VAR, we aim to process it within 3 working days. If everything is OK, we will then forward the application on to the DBS.
The DBS aim to complete:
- 75% of all applications within 14 calendar days from receipt
- 90% of all applications within 28 calendar days from receipt
- 99% of all applications within 60 calendar days from receipt
How long does a CRB/DBS check last?
A DBS/CRB certificate is only truly accurate on the day it was issued. As such, there is no official expiration or renewal date for your DBS or CRB check. However, VAR recommends that all checks be renewed at least once every 3 years.
Who will get a copy of the DBS certificate?
If the certificate was issued on, or after, June 17th 2013, only the applicant will receive the certificate. It will be sent to the current address that the applicant provided in section B of the application form. Certificates issued before this date will have been issued in duplicate, one copy would be sent to the applicants current address and one copy sent to our DBS team here at VAR which we would then forward onto the organisation who requested it.
What is the DBS Update Service?
The DBS update service is a yearly subscription service provided directly by the DBS for applicants. Currently the service costs £13 per applicant per year. If the DBS applicant subscribes to the service (this must be done around the time of their application) their DBS certificate will be securely stored online, allowing the applicant to check their certificate or present it to their employer at any time. The applicant can also register subsequent DBS applications with the service for no extra fee.
The service is fully portable - allowing applicants to carry their certificate between different employments, providing the new employment requires the same level of check.
The service also updates regularly - meaning that employers will only have to request a new DBS check be undertaken if new information has arisen since the last DBS check (or if they require a different level of check) This means the issue date of a DBS certificate will no longer be relevant as long as the applicant has subscribed to the update service.
How do I use the Update Service to check my personnel's DBS certificates?
If the applicant has subscribed to the Update Service and you have their permission and DBS certificate information, log on to the Update Service and enter your details, once you click through, you will be prompted to provide the information for the DBS certificate you wish to check. You will then be shown the status of that certificate.
The status shown will be one of the following:
The details entered do not match those held on our system. Please check and try again. Meaning you will need to double check the information you have entered is correct and try again. If you get the same result, it's possible the certificate is not held on the update system and cannot be checked.
- This certificate did not reveal any information and remains current as no further information has been identified since its issue: Meaning no criminal or barring information is shown on the certificate, and that no new information has come to light since it's issue - you can still accept the certificate and will not need to request a new check.
- This certificate remains current as no further information has been identified since its issue: Meaning the certificate does hold criminal/barring information but no new information has come to light since it's issue - You will need to see the certificate and perform a risk assessment on the information shown, however, you will not need to request a new DBS check.
- This certificate is no longer current. Please apply for a new DBS check to get the most up to date information: Meaning you should request a new DBS check to be completed before proceeding.
If you want to find out more about our service contact us on 01709 834460